How to Respond to Negative Reviews on Indeed

Negative reviews on Indeed can significantly impact your company’s reputation and ability to attract top talent. Responding to these reviews effectively can help mitigate their impact and show potential employees that you value feedback and are committed to improvement. Here’s a guide on how to handle negative reviews on Indeed.

Understanding the Importance of Responses

Responding to reviews shows that you care about employee feedback. It demonstrates that you are committed to addressing issues and improving the workplace. This can enhance your company’s image and attract quality candidates. According to a survey by BrightLocal, 89% of consumers read businesses’ responses to reviews, highlighting the importance of engaging with feedback.

Keep Your Responses Professional

When responding to negative reviews, it is crucial to remain professional and courteous. Avoid getting defensive or argumentative. Acknowledge the reviewer’s concerns, express regret for their negative experience, and offer to discuss the issue further offline. This approach shows that you take feedback seriously and are willing to take steps to address problems.

For instance, if a review mentions a lack of communication from management, you might respond with: “Thank you for your feedback. We’re sorry to hear about your experience and would like to understand more about your concerns. Please contact our HR department so we can discuss this further.”

Acknowledge the Issue

Acknowledging the issue raised in the review is an important first step. It shows that you are not dismissing the reviewer’s concerns and are willing to listen. This can help defuse any potential tension and create a more constructive dialogue.

For example, if a review criticizes the work-life balance at your company, you could respond with: “We appreciate your feedback about work-life balance. This is an area we are continually working to improve.”

Apologize When Necessary

A sincere apology can go a long way in addressing negative reviews. If the review highlights a legitimate issue, apologizing shows that you recognize the problem and are sorry for any inconvenience caused. This can help rebuild trust with current and potential employees.

For instance, you might say: “We apologize for any inconvenience you experienced. Your feedback is valuable, and we are committed to making improvements.”

Offer Solutions

Offering solutions or explaining what steps are being taken to address the issue can demonstrate your commitment to improvement. This shows that you are proactive and willing to take action based on feedback. It can also reassure other readers that steps are being taken to prevent similar issues in the future.

For example: “We are currently reviewing our communication processes to ensure better clarity and transparency. We appreciate your feedback and are working on solutions to improve our workplace environment.”

Take the Conversation Offline

Taking the conversation offline allows for a more detailed discussion and shows that you are serious about addressing the issue. Invite the reviewer to contact you directly to discuss their concerns further. This can also help prevent a prolonged public discussion that could further damage your company’s reputation.

You could say: “We would like to discuss your concerns in more detail. Please reach out to our HR department so we can address this directly.”

Learn from the Feedback

Negative reviews can provide valuable insights into areas where your company may need improvement. Use this feedback to identify recurring issues and take steps to address them. This proactive approach can help prevent future negative reviews and improve overall employee satisfaction.

For instance, if multiple reviews mention issues with management communication, consider implementing new training programs for managers to enhance their communication skills.

Encourage Positive Reviews

Balancing negative reviews with positive ones can help improve your overall rating on Indeed. Encourage satisfied employees to share their positive experiences. This can provide a more accurate representation of your company and counteract the impact of negative reviews.

You might say to your team: “If you’ve had a positive experience working here, please consider leaving a review on Indeed. Your feedback helps us attract great talent and improve our workplace.”

Monitor Reviews Regularly

Regularly monitoring your reviews on Indeed allows you to respond promptly to feedback. This shows that you are engaged and value employee input. It also allows you to address any issues quickly before they escalate.

Set up alerts for new reviews or designate a team member to regularly check and respond to reviews. This proactive approach can help you stay on top of feedback and maintain a positive online presence.

Seek Professional Help if Needed

If you are struggling to manage negative reviews or need assistance in crafting professional responses, consider seeking help from professionals. Companies like Guaranteed Removals can provide guidance on how to manage your online reputation effectively and offer solutions for particularly challenging situations.

For example, if you receive a review that violates Indeed’s guidelines, understanding how to remove indeed reviews can be beneficial. This can help ensure that your company’s profile remains fair and accurate.


Responding to negative reviews on Indeed is crucial for maintaining a positive reputation and attracting top talent. By keeping your responses professional, acknowledging issues, offering solutions, and encouraging positive reviews, you can effectively manage negative feedback. Regular monitoring and learning from feedback can help improve your workplace and prevent future negative reviews. In cases where you need additional support, professional services can provide valuable assistance. Ultimately, a thoughtful and proactive approach to managing reviews can enhance your company’s image and foster a positive work environment.


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